Primary Producers Heavy Vehicle Inspection Education and Readiness Program

GPSA is excited to announce that its members (and other Primary Producers SA commodity group members) will receive free tailored training on heavy vehicle road safety requirements following the announcement of the latest round of Heavy Vehicle Safety Initiative (HVSI) grants. These grants are provided by the Commonwealth through the National Heavy Vehicle Regulator.

GPSA is currently requesting tenders for the delivery of the theory and practical training workshops of this program.

The tender documents are available on the left hand side of this page.

Enquiries and tenders should be submitted here.

Background

In 2018, the Department of Planning, Transport and Infrastructure (DPTI) announced the introduction of a state-based scheme to conduct inspections on heavy vehicles that otherwise would not undergo any form of inspection in their lifetime, unless issued with a defect notice issued through on-road compliance activities.

Information gathered by DPTI from change of ownership inspections shows that 62% of those heavy vehicles fail roadworthiness inspections. Maintenance faults may be hard to identify through regular use and driver awareness alone.

GPSA has responded to this by developing the Primary Producers Heavy Vehicle Inspection Education and Readiness Program. The program has clear objectives to improve heavy vehicle safety by guiding vehicle operators in theory and practical heavy vehicle maintenance.

A close understanding of national heavy vehicle laws and regulatory scrutiny is an important element of the success of the program with training and effective communication with primary producers a key element of the delivery requirement.

GPSA is seeking suitably qualified individuals or organisations that can provide solutions for the rural and regional program. Proposals must address the risk that unsafe or unroadworthy heavy vehicles pose to other road users, whilst promoting engagement with the inspections

Request for Tender (RFT) Terms and Conditions - The Primary Producers Heavy Vehicle Inspection Education and Readiness Program

This tender consists of two interrelated procurements. Applicants may apply for one or both elements of the program. Applicants considering the practical element of the program may tender based on location.

  • Tenders closed for South East, Murrayland, Riverland, Hills & Fleurieu, Adelaide Metropolitan, Eastern Eyre Peninsul
  • Proposals wanted for practical workshops on Western Eyre Peninsula, Yorke Peninsula, Barossa and mid North
  • GPSA may accept tenders for a period of 2 months after receipt and after written acknowledgement of any proposal.

GPSA Contact: Shane Gale Regional Field Officer M: 0439 409 751 shane@grainproducerssa.com.au

Tenderers are required to submit their responses electronically to: tenders@grainproducerssa.com.au

Applying

Applications must address the evaluation criteria, outcomes, and outputs relevant to the specific procurement(s) being applied for.

All tender applications must be submitted electronically to the GPSA tenders email address prior to the closing date for consideration.

Successful tenderers agree to enter into GPSA’s contract of service.

Application Evaluation

Applications will be considered by an Evaluation Committee and the successful applicants will be informed within three weeks of the application closing date.

Proposed Investment

No budget range will be provided for this investment.

GPSA is focussed on delivering value to primary producer members of Primary Producers SA, therefore applicants must demonstrate fair market value.

GPSA will arrange venue partners who will supply the venue and catering for the theory workshops. Tenders for the practical elements shall quote the applicant’s preferred maintenance workshop location or locations.

The practical elements shall be located at the applicant’s nominated maintenance workshop

Eligibility Criteria

The Applicant must be a single legal entity or recognised firm of partners.

The Applicant and any proposed subcontractor must be compliant with all workplace law, including anti-discrimination requirements.

Selection Criteria

Tenders will be assessed against the following selection criteria:

  • A clear and thorough project plan and detailed budget to achieve either the theory or chosen practical element of the project output.
  • Staffing and relevant technical knowledge and experience of all key personnel (including proposed subcontractors).
  • Compliance with the tender requirements and draft Contract.

Theory heavy vehicle maintenance project

Applicants must demonstrate expertise in the following heavy vehicle standards:

  •  Heavy Vehicle (Vehicle Standards) National Regulation
    • Australian Design Rules (3rd Edition)
    • National Heavy Vehicle Inspection Manual (NHVIM)
  • System manager functions i.e. accreditation, training and audit
    • National Heavy Vehicle Accreditation Scheme (NHVAS)
  • Improving road safety awareness and the overall improvement in compliance
  • Administration of a servicing operation
  • Workplace tools and equipment
  • Measuring equipment in an automotive workplace
  • Maintenance inspection

The successful applicant will be required to develop project materials including:

  • Presentation on National Heavy Vehicle Standards targeted to primary producers.
  • Course materials and fact sheets on heavy vehicle maintenance for use in theory workshops targeted to primary producers.

Delivery program

Deliver fifteen face-to-face heavy vehicle standards theory workshops for up to twenty-five PPSA members primary producers at each of the fifteen locations between January 2020 and May 2020 and fifteen face-to-face heavy vehicle standards theory workshops for up to twenty-five PPSA members primary producers at each of the fifteen locations between January 2021 and May 2021

It is envisaged that workshops will run for approximately 3 hours.

Locations in each calendar year shall be of GPSA choice with a spread as follows:

  • Fleurieu Peninsula (1)
  • Adelaide Hills (1)
  • Barossa Valley (1)
  • Yorke Peninsula (1)
  • Mid North (2)
  • Lower North (2)
  • Eyre Peninsula (3)
  • Riverland (2)
  • Upper South East (1)
  • Lower South East (1)

The tenderer must deliver all thirty workshops between January 2020 and May 2021.

Practical heavy vehicle maintenance project

Applicants must demonstrate expertise and access to facilities to deliver against in the following areas:

  • Independent vehicle inspections delivered in line with the Australian Design Rules and associated standards as outlined in the National Heavy Vehicle Inspection Manual (NHVIM)
  • Applying safe working practices in an automotive workplace
  • Checklists to enable interactive inspections
  • Carrying out a maintenance check operation

Delivery Program

Deliver practical workshops for up to six primary producers per workshop using externally sourced heavy vehicles, of at least two vehicles (i.e. prime move & trailer or two trucks) per workshop. The vehicles must be supplied by an attendee at the theory workshops. The practical workshops will demonstrate how primary producers can ensure their vehicles comply with the Standards.

Locations in each calendar year shall be of mutually agreed with a spread as follows:

  • Fleurieu Peninsula (4)
  • Adelaide Hills (4)
  • Barossa Valley (4)
  • Yorke Peninsula (4)
  • Mid North (8)
  • Lower North (8)
  • Eyre Peninsula (12)
  • Riverland (8)
  • Upper South East (4)
  • Lower South East (4)

The tenderer may choose their preferred location(s)

All practical workshops will be required to be delivered from January 2020 and May 2021.

Insurances

Tenderers will be required to hold the following insurances:

  • Public liability insurance for at least $20,000,000 per claim.
  • Professional indemnity insurance for at least $10,000,000 per claim and in the aggregate.
  • Workers compensation insurance in accordance with applicable legislative requirements.